Job Posting
Medical Records Director
Position Summary:
The Medical Records Director is a qualified, experienced person who serves as director of the Medical Records Department. A person Responsible for the effective and efficient supervision of the department and the personnel. A person who has supervisory ability must demonstrate competence by a working knowledge of all medical records department activities including preparation of medical records, filing and storage, indexing, coding, statistical reporting, security and confidentiality of records; must perform orientation to department, on the job training, and in-service education of medical records department personnel: by performing the role of the Medical Records Director in Medical Staff Committee or departmental committee functions, such as those related to Performance Improvement activities, Utilization Review, and DRG coordination. Supervisory personnel who do not possess the recommended medical records credentials are urged to participate in an approved preparatory correspondence course for medical record personnel leading to eligibility for accredited status. Represents the hospital in court cases involving the subpoena of the medical records. This candidate will also serve as the Privacy Officer for the Hospital which includes developing and leading the privacy committee, evaluates and assures the Hospital's policies and procedures are compliant with the HIPAA Privacy Rule, other applicable Federal laws and regulations, and applicable State laws and regulations.
Minimum Qualifications:
Experience and Training: Preferred experienced supervisor with medical records background, with at least three (3) years’ experience in the medical record field, and demonstrated ability in a hospital setting. Must have experience in Utilization Review activities.
Might consider medical records abilities in lieu of supervisor experience.
Must possess comprehensive knowledge of health care, and general nursing theory and practice, comprehensive knowledge of principles of research, adequate familiarity with the organization and function of various hospital departments. Must possess the knowledge and experience to function in every position in the medical records department and to be able to train and instruct the department employees.
Personal Skills:
Must be able to work independently and without direct supervision. Must possess verbal, numerical and organizational abilities in order to compile, interpret, and utilize data from the medical record. Must demonstrate honesty, reliability, and loyalty to the hospital and should have a preference for technical and scientific activities but still enjoy contact with physicians, staff, administrator, and outside persons.
Performance Requirements:
Assists the medical staff coordinators in collection of data, and works within the procedures for retrieval and display of medical care evaluation as requested by the Medical Staff Performance Improvement function of the hospital as needed. Design systems and methods to make medical records more accessible. Makes job analysis. Assist in the design and implementation of the effective mechanisms for reviewing and evaluating patient care throughout the hospital as needed.
Organizing and coordinating duties:
Supervises and coordinates activities of personnel engaged in analyzing, compiling, indexing, and permanent filing of records. Reviews records for completeness, accuracy, and conformance to accepted hospital standards set by Medicare Standards of Participation, as well as State and Federal regulatory authorities. Serves as a committee member on the Performance Improvement Committee.
Decision Making – Resourcefulness and Initiative:
Interviews and hires department personnel. Develops policies and procedures to fit the needs of the department. Selects office equipment and supplies to be purchased. Assist the department personnel in the performance of their duties. Assists in the design of hospital forms for inclusion in the medical record.
Internal and External Contacts:
Contact with Physicians, staff, Administrator and outside persons.
Work Performance (quality-quantity-time-cost-personal appearance where applicable):
Daily:
Assists with utilization review as needed. Checks and corrects daily census reports when applicable. Records and maintains statistical information compiled from the medical
record in the daily analysis book to be used in preparing periodic and statistical reports for Administration, Medical Staff and Board of Control as requested. Review coding and
and code ER records and charts when needed. Uploads and downloads dictation from Cerner. Checks all IP coding. Performs transcription with use of Dictaphone as needed.
Weekly:
Keeps a weekly inventory on all charts that remain incomplete.
Monthly:
Prepares a monthly report on all delinquent charts and provides a copy to medical staff coordinators for the monthly Medical Staff meeting. Establishes and maintains the Performance Improvement Program within Medical Records Performance Improvement Unit. Reviews the outcome of the ongoing monitoring function of the Medical Records Performance Unit and reports this outcome in accordance with the Hospital wide program. Prepares monthly statistical reports. Collects statistical data and prepares reports for the hospital administrator and hospital staff as needed.
Bachelor's Degree Preferred
Benefits are amazing! Employer paid Health Insurance for the Employee, with the option of adding family. Dental, vision and other ancillary benefits available. Highest Retirement benefit available with Texas County and District Retirement System, 7% contribution by employee and matching of 225% Employer matching and 8 year vesting. PTO and Sick leave accrued.
Additional Information
Position Type : Full Time
Shift : Day
Contact Information
Sonja Mayo - Director of Human Resources
Human Resources
821 Jeffee Dr
Kermit, TX 79745
Email: smayo@wcmh.net
Phone: 4325868215
Fax: 4325868198 |
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